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(rattling music)

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- Productivity experts love to tell us

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how we all have the same 24 hours a day.

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But what they don't love to talk about

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is how few of us actually
have control over that time.

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You might start the day
planning to finish a project

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only to get swept away with
meetings, calls, emails,

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but your schedule
shouldn't be up for grabs.

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Here are six practical
ways to create a schedule

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that brings more stability
and support to your day.

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Do your most important
or impactful work first.

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Handling your most important
task first builds momentum

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for your day.

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Starting with a small win is one

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of the most motivating things you can do.

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You'll feel more accomplished
at the end of the day.

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No matter what else happens,

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you'll know you did something meaningful.

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Time-blocking takes the
important task idea even further

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by filling out your schedule
with dedicated blocks of time

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for different tasks.

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A time block schedule
can look intimidating

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but it provides structure to your today.

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It's just a template and not set in stone,

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but it lets you stay focused
on the bigger picture

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instead of getting swept
away with other tasks

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and busy work.

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A Pomodoro is a 25 minute
block of work where you focus

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on a single task followed
by a five minute break.

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The goal is to take three
or four Pomodoro sessions

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before you take a long break to recharge.

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If you have a block of
free time after lunch,

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you can dedicate that
to Pomodoro sessions.

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Our energy levels aren't
consistent throughout the day.

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That means there are
certain times during the day

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where you're naturally more
alert and ready to work

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and other times where you're
better off taking your break.

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Try to plan your day around this rhythm.

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Try bundling together similar work

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so your brain doesn't have to deal

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with so much context switching.

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You can even spread this
out across an entire week.

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For example, you can batch
all of your admin work

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into a Friday or book your sales calls

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for Tuesdays and Thursdays.

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Communicating in bursts helps teams

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be more creative and productive.

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With this scheduling technique,

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you would set aside specific times a day

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for checking email or
responding to messages.

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This might feel like a hard shift to make,

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especially if your work culture
is heavy on communication.

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Make sure you talk to your team

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about why you won't be online

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and how they can get in
touch if they really need to.

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(wind and rain)